Art category fields
| Field | Type | Options / Notes |
|---|---|---|
| Art Form | Dropdown | Options: Painting, Drawing, Print, Sculpture, Mixed Media, Collage, Installation, Digital, Photograph (Contemporary Art), Other |
| Medium | Dropdown | Options: Oil, Acrylic, Watercolor, Gouache, Pastel, Charcoal, Graphite/Pencil, Ink, Tempera, Encaustic, Fresco, Mixed Media, Other |
| Support/Surface | Dropdown | Options: Canvas, Canvas Board, Linen, Paper, Wood Panel, Masonite/Hardboard, Metal, Glass, Vellum, Cardboard, Other |
| Artist Name | Text | Enter artist name |
| Artist Nationality | Text | Enter artist nationality |
| Artist Dates | Text | Birth-death years |
| Title | Text | Title of work if known |
| Date Created | Text | Year or approximate period |
| Subject Matter | Dropdown | Options: Portrait, Landscape, Seascape, Still Life, Abstract, Figurative, Wildlife, Floral/Botanical, Urban/Cityscape, Religious, Mythological, Genre Scene, Nude, Historical, Other |
| Style/Movement | Dropdown | Options: Renaissance, Baroque, Rococo, Neoclassical, Romantic, Realist, Impressionist, Post-Impressionist, Expressionist, Cubist, Surrealist, Abstract Expressionist, Pop Art, Minimalist, Contemporary, Folk/Outsider, Other |
| Country of Origin | Text | Enter country of origin |
| Signed | Dropdown | Options: Signed, Unsigned, Monogrammed, Stamped, Attributed |
| Signature Location | Dropdown | Options: Front Lower Right, Front Lower Left, Front Upper Right, Front Upper Left, Verso, Not Applicable |
| Signature Medium | Dropdown | Options: Same as Work, Pencil, Ink, Paint, Other |
| Signature Details | Textarea | Full transcription |
| Dated by Artist | Boolean |
|
| Attribution Level | Dropdown | Options: By the Artist, Attributed to, Studio of, Circle of, School of, Follower of, Manner of, After |
| Attribution Basis | Textarea | How attribution was determined |
| Framed | Boolean |
|
| Frame Type | Dropdown | Options: Original, Period, Modern, Artist-Selected, Museum/Gallery, No Frame |
| Overall Condition | Dropdown | Options: Excellent, Very Good, Good, Fair, Poor |
| Surface Condition | Dropdown | Options: Clean, Light Dirt/Grime, Moderate Dirt, Heavy Soiling |
| Restoration History | Dropdown | Options: None Known, Minor, Moderate, Significant, Heavily Restored |
Advanced fields (Premium-only)
Prints & Multiples
| Field | Type | Options / Notes |
|---|---|---|
| Print Type | Dropdown | Options: Lithograph, Serigraph/Silkscreen, Etching, Engraving, Woodcut, Linocut, Monoprint, Giclée, Photogravure, Aquatint, Mezzotint, Digital Print, Poster, Other |
| Edition Size | Text | Total number in edition |
| Edition Number | Text | This impression's number (e.g., 45/250) |
| Edition Type | Dropdown | Options: Numbered, Artist's Proof (AP), Printer's Proof (PP), Hors Commerce (HC), Bon à Tirer (BAT), Open/Unlimited, Unknown |
| State | Text | For prints with multiple states |
| Publisher/Printer | Text | Enter publisher/printer |
| Catalogue Raisonné Reference | Text | Enter catalogue reference |
| Plate/Block Condition | Dropdown | Options: Early Impression, Middle Impression, Late Impression, Posthumous, Unknown |
| Chop Marks | Text | Printer or publisher stamps |
| Paper Type | Text | Enter paper type |
| Paper Manufacturer | Text | If identifiable |
| Blindstamp | Boolean |
|
Sculpture & 3D Works
| Field | Type | Options / Notes |
|---|---|---|
| Sculpture Type | Dropdown | Options: Free-Standing, Relief, Bust, Figurine, Installation, Kinetic, Mobile, Other |
| Primary Material | Dropdown | Options: Bronze, Marble, Stone, Wood, Clay/Ceramic, Plaster, Resin, Glass, Steel, Mixed Media, Other |
| Secondary Materials | Textarea | Describe secondary materials |
| Fabrication Method | Dropdown | Options: Cast, Carved, Modeled, Welded, Assembled, 3D Printed, Other |
| Cast Type | Dropdown | Options: Lifetime Cast, Posthumous (Authorized), Posthumous (Unauthorized), Reproduction, Unique, Unknown |
| Foundry | Text | Enter foundry |
| Foundry Mark | Text | Enter foundry mark |
| Edition Size | Text | Total number in edition |
| Edition Number | Text | This sculpture's number |
| Patina Type | Dropdown | Options: Original, Applied, Natural, Polished, Lacquered, Painted |
| Patina Colors | Text | Describe patina colors |
| Base/Pedestal | Dropdown | Options: Integral, Original Separate, Period, Later, None |
| Base Material | Text | Enter base material |
Frame & Presentation
| Field | Type | Options / Notes |
|---|---|---|
| Frame Period | Text | Enter frame period |
| Frame Material | Dropdown | Options: Wood, Gilt Wood, Metal, Composite, Other |
| Frame Maker | Text | Enter frame maker |
| Frame Condition | Dropdown | Options: Excellent, Good, Fair, Poor, Damaged |
| Glazing | Dropdown | Options: Glass, Museum Glass, Acrylic, UV-Protective, None |
| Mat/Mount | Dropdown | Options: Archival, Period, Modern, None |
| Liner | Boolean |
|
| Stretcher/Strainer | Dropdown | Options: Original, Replaced, Keyed, Fixed |
| Stretcher Bar Marks | Textarea | Labels, stamps, or writing |
Condition Details
| Field | Type | Options / Notes |
|---|---|---|
| Varnish Condition | Dropdown | Options: Original (clear), Yellowed, Uneven, Removed, Never Varnished, Unknown |
| Paint Layer Condition | Dropdown | Options: Stable, Minor Flaking, Active Flaking, Lifting, Losses |
| Craquelure | Dropdown | Options: None, Age Appropriate, Drying Cracks, Mechanical Cracks |
| Paint Losses | Dropdown | Options: None, Minor, Moderate, Significant |
| Scratches/Abrasions | Dropdown | Options: None, Minor, Moderate, Significant |
| Tears/Punctures | Dropdown | Options: None, Minor, Repaired, Unrepaired |
| Canvas Condition | Dropdown | Options: Sound, Minor Issues, Brittle, Tears, Holes, Lined |
| Paper Condition | Dropdown | Options: Excellent, Good, Foxing, Toning, Tears, Losses |
| Foxing | Dropdown | Options: None, Light, Moderate, Heavy |
| Mat Burn | Boolean |
|
| Light Damage | Dropdown | Options: None, Minor Fading, Moderate Fading, Significant Fading |
| Water Damage | Dropdown | Options: None, Staining, Tide Lines, Warping |
| Mold | Dropdown | Options: None, Previous (treated), Active |
| Verso Condition | Textarea | Condition of back of work |
Restoration & Conservation
| Field | Type | Options / Notes |
|---|---|---|
| Cleaned | Boolean |
|
| Relined/Backed | Boolean |
|
| Inpainting/Retouching | Dropdown | Options: None, Minor, Moderate, Significant |
| Retouching Visibility | Dropdown | Options: Invisible, Visible Under UV, Visible to Eye |
| Retouching Locations | Textarea | Describe retouching locations |
| Varnish History | Textarea | Describe varnish history |
| Structural Repairs | Textarea | Describe structural repairs |
| Conservator | Text | Enter conservator name |
| Conservation Date | Text | Enter conservation date |
| Conservation Report | Boolean |
|
| Recommended Treatment | Textarea | Describe recommended treatment |
Authentication & Documentation
| Field | Type | Options / Notes |
|---|---|---|
| Authentication Status | Dropdown | Options: Authenticated, Pending, Unverified, Rejected, Not Submitted |
| Authenticating Body | Text | Foundation, committee, scholar |
| Certificate/Letter | Boolean |
|
| Catalogue Raisonné Listed | Boolean |
|
| Catalogue Raisonné Reference | Text | Enter catalogue reference |
| Scientific Analysis | Dropdown | Options: None, X-Ray, Infrared, UV, Pigment Analysis, Canvas Dating, Dendrochronology |
| Forensic Concerns | Textarea | Describe any forensic concerns |
| Comparison Works | Textarea | Describe comparison works |
Provenance
| Field | Type | Options / Notes |
|---|---|---|
| Documentation Level | Dropdown | Options: Fully Documented, Partially Documented, Gaps, Undocumented |
| Provenance Summary | Textarea | Chain of ownership |
| Commission/Original Owner | Text | Enter commission/original owner |
| Artist's Estate | Boolean |
|
| Gallery/Dealer History | Textarea | Describe gallery/dealer history |
| Auction History | Textarea | Describe auction history |
| Private Collections | Textarea | Describe private collections |
| Institutional Collections | Textarea | Describe institutional collections |
| Provenance Gaps | Textarea | Periods of unknown ownership |
| WWII/Holocaust Provenance | Dropdown | Options: Not Applicable, Researched Clear, Research Ongoing, Concerns Identified |
| Art Loss Register Check | Dropdown | Options: Cleared, Not Checked, Listed |
| Import/Export Documentation | Boolean |
|
Exhibition & Literature
| Field | Type | Options / Notes |
|---|---|---|
| Exhibition History | Textarea | List of exhibitions |
| Exhibition Labels | Boolean |
|
| Literature References | Textarea | Books, articles, catalogs |
| Illustrated | Boolean |
|